Catholic Parish Outreach (CPO) Facility Move Project Plan - As of 09/25/08    
Task Task  Due Actual Comments/
Task # Task Description Owner Dependency Date Date Status Critical Path Item
ADMINISTRATIVE            
1 Signing of Lease for facility 2013 Raleigh Blvd. Rick done
2 Landlord to provide a LOI Rick done
2 Secure the construction contractor - Clancy & Theys Rick done Project Lead - Evan Sturm
3 Secure the plumbing contractor Rick done
3.A Secure a service provider for Sprinkler system Rick
4 Secure the Electrical contractor Rick done
5 Secure the HVAC contractor Rick done
6 Secure the Architect Rick done
6.A Initial architect drawing 4/4/08 Greg/Paul done
6.B Final architect drawing 4/25/08 Greg/Paul done
7 Acquire town building permits done
7.A Contact city of Raleigh to wave the Express costs for permits Rick done
8 Identify all handicap areas that need to be addressed Rick done Landlord will assume the cost to implement
9 Define our current lease/move date Rick done On or before 9/01/08
10 Coordinate w/ Urban Ministries to provide support during move Rick
11 Furniture, fixture, equipment inventory Jay/Ben done
11.A Furniture acquisition - Desks, chairs, book shelves and lamps Terry/Jay
12 Publicize move - agencies/churches & flyer in grocery bags Marge     Consuelo
13 Develop a publicity plan Rick/Res. Comm.
14 Organize and schedule an open house event Marge     Consuelo scheduled for 11/20 
15 Alarm system - possible upgrade Rick TBD
16 Contact transportation to determine where to place the benches Terry done benches will have top removed
17 Contact Bob Schantz for potential office furn. Jay N/A
18 Walk through current facility to determine repairs Terry done
18.A Implement repairs at current facility as per landlord Terry
19 Finalize who will sub-lease part of warehouse area Rick done
20 Review with Progress Energy the potential of reduced rates based on Off Peak Vs On Peak Jay TBD
21 Install intercom system TBD N/A
22 Equipment estimated costs - cooler, pallet jacks, Refrig. & phone system Don/Marty done
23 Identify the project sub-committee members Rick done
23.A Warehouse and Food Re-packing areas Don done
23.B Clothing area Charlotte done
23.C Securing office Furn. & Installation of Phone System, Computer Network and Activation Security System Jay done
23.D Publicity, Planning Open House and Marketing  Rick/Res. Comm. done
done
23.E Moving process current and new facility Jim/Jay
24 Establish weekly project status meetings with sub-committees Rick done
25 Contact Delta Comm to acquire a copy of current contract - James Turner 800-239-3000, W-277-7160, C749-8481 Jay
26 Provide Jay with technology consultant contact #, Albert Rick done
27 Create the CPO outside sign and coordinate with the vendor Jay done Mike Chapman sign unlimited will move the current sign
28 Contact NSI, Inc. Chris Mangino to review future ISP/Telecomm. Service provider options Jay done meeting held on 9/26
29 Removal of bus stop bench tops  Terry
30 Advise cost of (50) charis and (4) small desks Jay
Construction  - Waiting, Reception, Office & Clothing Areas            
50 Men's bathroom move the stall wall to allow for handicap req. Evan
51 Ladies bathroom move the stall wall to allow for handicap Evan
52 Create a new handicap unisex bathroom where current mop sink area is  Evan
55 Install (1) wall to split (1) current office into (2) rooms Evan
57 Build a 5' foot wall to divide clothing & reception area to end 3' prior to end of wood floor Evan
58 Install chair-rail in lobyy and reception areas Evan
59 Install windows in all offices that support interviews Evan
60 Purchase chairs for waiting areas Terry
61 Purchase a cart for the Clothing area Terry
62 Remove glass door in reception area Evan
65 Install (2)  TV's in front reception and waiting areas
66 Install door near bathrooms in hall and warehouse Evan
67 Cloths closet install shelves for equipment
68 Install in Terry's office a second door Evan
69 Install a front door buzzer TBD
71 Need to have clothing rack disks under legs
72 Office furniture planning Terry/Jay
72.A Waiting area Terry/Jay
72.B reception area Terry/Jay
72.C Classroom Terry/Jay
72.D Administrative offices Terry/Jay
72.E Contact State Surplus Furniture and other vendors to determine costs and purchase Terry/Jay
72.F Determine the wall hanging themes throughout there facility Terry/Jay
73 Review options for a wall Hanging Marge done
74 Determine if we have (10) required operating fire extinguishes, and/or purchases what is needed Terry
75 Determine existing speaker system if operating and capabilities Jay
76 Install cabling for TV/VCR in hall closet TBD
Construction Process - Classroom Area            
102 Construct a wall across the classroom with a 10' or 12' pocket door Evan
103 Purchase furnishings for all classroom areas (Wake Tech a possibility) TBD
Construction Process - Food Re-Packing Area            
150 Drop ceiling to a standard height Evan
151 Lower the current sprinkler system Leave the current sprinkler system and tap into it for new sprinklers in the food pack area
152 Install dish washer sink TBD
153 Install a counter TBD
154 Install cabinetry above the sink area TBD
155 Determine if floors will be painted or vinyl tiles Rick done tile to be installed
156 Install floor coverings TBD
157 Install large vegetable sink TBD
158 Install mop sink underneath dish washer sink TBD
159 purchase stainless steel table TBD
Construction Process - Warehouse Area            
200 Coordinate Install storage rack mounting shelf system Don
201 Purchase powered pallet jack done
201.A Power pallet needs to be reapired Don
202 move eyewash station to front of warehouse close to batteries, or purchase portable eyewash station
203 Install new freezer/cooler Don done
204 Purchase a scale
205 Install power, phone, and LAN in back warehouse corner for sub-lease ABS
206 De-install ceiling lights and leave fixtures
207 Install ceiling lights in freezer/cooler Don
208 Install 'air curtain' in freezer/cooler doors Don
209 Coordinate with the electrician the electrical requirements for freezer/cooler Don
210 Installation of walk threads and door curtain Don
211 Install back-up camera for truck Marty
Renovation Process - Exterior of Facility            
250 Install a metal rail the length of the current dock to end at the delivery area done
251 Remove shrubs along the handicap walk way done
252 Install a hand rail if required along the handicap walk way done
253 Install decking in front of the area where the (3) dumpsters will be req. Evan
254 Paint lines for parking spaces TBD
255 Add a 3rd handicap parking spot TBD
256 Create a parking lot space (2) for food pick up TBD
257 Back exterior install a glass door TBD TBD
258 Determine if we can expand the parking area with gravel stone base Rick TBD
259 Identify exterior lighting needs i.e. back parking TBD
259 Advise Clancy & Theys of the CPO sign requirements electrical, emergency switch & timer switch Jay done
Carpenter Requirements            
300 Back area counter (blue top) add shelves above and cabinet below  TBD
Electrical  &  HVAC            
350 Install HVAC requirements in the food re-packing area Landlord done
351 Electrical outlets for refrigerators and freezers in food re-packing area Evan
352 Electrical outlets in the warehouse as needed Evan
353 Install an A/C vent in the computer room Evan
Plumbing            
400 Install sink drains in the food re-packing area for 2 sinks and a mop sink Evan
401 Install mop sink Evan
402 Install a unisex handicap bathroom (1) toilet and (1) hand sink Evan
Technology, Telecommunications & Alarm Systems            
360 Develop an I.T. infrastructure plan (network) Tom
360.A Assessment of current system, Needs & GAPS Tom
360.B Design/development of implementation process & plan with timelines Tom
360.C Network requirements determine wireless and/or cable Tom done Network will be cabled Vs Wireless
360.D Outline equipment requirements of desk top, network, printers, routers Etc. Tom
360.E Outline technology costs one-time and ongoing Tom
361 Telecomm system selected and service provider is American Business Systems (ABS) Marty done
361.A Contact Delta Comm. to review move requirements, costs and timeline, and current contract terms Jay DeltaComm will continue to provide service until contract expiration
361.B Develop Telecomm implementation plan Marty
361.C Acquire (3) system bids for costing Marty done
362 Access current Alarm system Rick
362.A Fire Alarm system Rick
362.B Security Alarm system Rick
363 Determine future options for ISP/Telecomm service providers, options and cost with NSI Jay TBD
364 Coordinate the installation of Network/Telecomm. Cabling with ABS Tom  Derick
365 Coordinate installation of Telecomm system with ABS  Marty done
366 Identify the current cables that can be removed and advise Clancy & Theys Tom done all current cables removed
367 Install network cable jacks (terminations) Derrick
Moving Process - Old to New Facility            
Key Milestones